Key Responsibilities

Grant Accounting & Financial Management

• Maintain accurate accounting of all grant-related transactions in accordance with GAAP and organizational policies.
• Monitor grant budgets, spending, and burn rates to ensure alignment with grant guidelines.
• Prepare and post journal entries for grant revenue recognition, accruals, and adjustments.
• Reconcile grant accounts monthly, including deferred revenue and receivables.

Grant Compliance & Monitoring

• Ensure compliance with federal, state, local, and private grant requirements.
• Review expenditures for allowability, allocability, and reasonableness.
• Track grant deliverables, deadlines, and reporting cycles.
• Support internal and external audits by preparing schedules, documentation, and explanations.

Grant Reporting

• Prepare monthly, quarterly, and annual financial reports for funders.
• Assist program staff with budget-to-actual variance analysis and corrective action planning.
• Maintain accurate documentation for reimbursement requests, drawdowns, and financial statements.

Budgeting & Proposal Support

• Assist with the preparation of grant budgets for proposals and renewals.
• Work with program teams to develop cost allocations and ensure budget feasibility.
• Provide financial data needed for grant writing and forecasting.

Collaboration & Communication

• Work closely with program and finance teams to ensure shared understanding of grant restrictions and financial requirements.
• Train program staff on grant compliance as needed.
• Serve as a point of contact for funders regarding financial matters.

Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Finance, or related field required.
• 2–5+ years of accounting experience; grant or fund accounting required.
• Experience with federal grants and Uniform Guidance (if applicable) strongly preferred.

Skills

• Strong understanding of GAAP and fund accounting.
• Excellent analytical, organizational, and problem-solving skills.
• High attention to detail and accuracy.
• Ability to manage multiple deadlines and work collaboratively.
• Strong Excel skills (pivot tables, vlookups, formulas).
• Effective communication skills for working with both financial and non-financial staff.