Administrative Support

Marketing Administrative Assistant

New York
Full Time

Our client is a privately held full-service real estate investment firm with a number of landmark commercial properties in the tri-state area. They currently have a need for an Administrative Assistant to provide both clerical and marketing support to the President of the firm, along with the Director of Leasing.

This is a diverse and dynamic role that would involve providing administrative support to two senior-level executives, along with helping initiate various ongoing marketing projects and initiatives.

This is an opportunity to work in a multi-faceted role with a well-managed and stable company that operates an impressive and diversified portfolio, and that is eager to higher the right candidate once identified.


  • Answer incoming phone calls and voicemails for President of the company, and schedule and coordinate conference calls and meetings
  • Maintain President’s meeting calendar and take detailed meeting notes
  • Assist in the drafting, proofreading and editing of emails, presentations and letters and handle incoming and outgoing mail
  • Initiate and coordinate marketing campaigns and update mailing lists for future marketing initiatives and projects
  • Develop in-house marketing materials that may include flyers, listing and brochures
  • Assist with the drafting of the companies lease proposals and request lease applications as needed
  • Provide backup assistance for the Executive Assistant and Office Manager when needed
  • Other related duties and responsibilities as they may arise


  • 2-4 years of experience as an Administrative Assistant with a Marketing background
  • Prior demonstrable marketing experience
  • Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint Outlook)
  • Prior experience with Mailchimp or similar email marketing platform preferred
  • Bachelor’s Degree preferred
  • Strong communication skills both written and verbal
  • Proactive work style