Job Title: Accounts Payable Manager

Location: Mostly Remote, 1-2x/month in the office in Philadelphia, PA

Reports To: Finance Director/Controller

Department: Finance

FLSA Status: Exempt

Company Overview:

Our client is a leading veterinary healthcare company dedicated to providing the highest quality care for pets. They combine compassionate service with cutting-edge medical technologies to improve the lives of animals. As they continue to expand their operations, they are looking to add an experienced Accounts Payable Manager to their growing team.

Position Overview:

The Accounts Payable (AP) Manager will be responsible for overseeing the daily operations of the accounts payable department, ensuring accuracy and efficiency in processing vendor invoices, managing payments, and maintaining a clean and accurate accounts payable ledger. The ideal candidate will possess strong organizational skills, a detailed understanding of financial processes, and hands-on experience with the NetSuite accounting software.

Key Responsibilities:

• Supervise Accounts Payable Team: Manage a team of AP professionals to ensure the timely and accurate processing of invoices, expense reports, and vendor payments.
• Invoice Processing: Ensure all invoices are coded, approved, and processed according to company policies and in a timely manner.
• Payment Management: Oversee payment schedules, ensuring that payments are made in a timely manner and in accordance with vendor terms. This includes both electronic and check payments.
• Vendor Relationship Management: Communicate with vendors regarding invoice inquiries, payment status, and resolving any discrepancies.
• NetSuite Expertise: Utilize NetSuite to manage all aspects of the AP process including invoice entry, payment processing, and account reconciliation. Ensure the proper integration of AP with other financial systems.
• Reconciliations: Perform monthly AP reconciliations to ensure that balances are accurate and complete. Investigate and resolve discrepancies or issues.
• Reporting & Analytics: Prepare and review monthly AP reports and financial summaries for management. Analyze spending trends and work with cross-functional teams to ensure cost controls.
• Process Improvements: Continuously evaluate the AP process and identify opportunities to streamline workflows, improve efficiency, and enhance the accuracy of financial reporting.
• Compliance & Audit Support: Ensure compliance with internal policies, external regulations, and financial controls. Assist with external and internal audits as necessary.

Qualifications:

• Experience: Minimum of 5 years of experience in accounts payable or accounting, with at least 2 years in a supervisory or managerial role. Experience in a healthcare or veterinary industry is a plus.
• Software Skills: Proven experience using NetSuite or similar ERP software. Strong working knowledge of NetSuite’s AP module is highly preferred.
• Education: Bachelor’s degree in Accounting, Finance, or a related field is preferred.
• Skills & Abilities:
• Strong leadership skills with the ability to motivate and mentor a team.
• Excellent communication skills, both written and verbal.
• Detail-oriented with strong problem-solving abilities.
• Ability to manage competing priorities in a fast-paced environment.
• Advanced Excel skills (pivot tables, VLOOKUP, etc.).
• Strong knowledge of GAAP and financial best practices.

Preferred Qualifications:

• Experience in the veterinary or healthcare industry.
• Experience with accounting software systems beyond NetSuite, such as QuickBooks or SAP.
• Knowledge of state and federal tax regulations related to vendor payments.

Why Join Us?

• Opportunity to make a meaningful impact in a growing veterinary healthcare company.
• Competitive salary and benefits package.
• Collaborative work environment focused on professional development and career growth.
• Chance to contribute to a compassionate and innovative team.