Queens based development firm is seeking an Executive Assistant to support one of their executives. This is a full-time on-site role.

Responsibilities:

• Organizing and managing a busy calendar for the firm’s Managing Director, planning and scheduling any meetings or teleconferences
• Sitting in on confidential meetings, taking minutes and notes
• Processing claims, invoices and expenses
• Screening incoming calls and interfacing directly with clients
• Scheduling and booking conference rooms for use
• Interacting with vendors and contractors on an as needed basis
• Assisting with special projects as needed

Qualifications:

• 3+ years experience prior experience providing high level Executive support
• Expertise using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills, ability to speak with clients and vendors
• Ability to work proactively and independently with minimal supervision