Administrative Support

Executive Assistant

New York, NY (On-Site)
Full Time

Queens based development firm is seeking an Executive Assistant to support one of their executives. This is a full-time on-site role.


  • Organizing and managing a busy calendar for the firm’s Managing Director, planning and scheduling any meetings or teleconferences
  • Sitting in on confidential meetings, taking minutes and notes
  • Processing claims, invoices and expenses
  • Screening incoming calls and interfacing directly with clients
  • Scheduling and booking conference rooms for use
  • Interacting with vendors and contractors on an as needed basis
  • Assisting with special projects as needed


  • 3+ years experience prior experience providing high level Executive support
  • Expertise using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Excellent written and verbal communication skills, ability to speak with clients and vendors
  • Ability to work proactively and independently with minimal supervision