Administration

Personal Assistant

$120K/yr - $150K/yr
Newark, NJ (Hybrid)
Full Time

Our client is an established CEO based in Newark, NJ, who leads several successful consumer goods companies. He is seeking an experienced personal assistant with a proven track record of working in a who can work in a proactive, independent and thoughtful manner.

This is a hybrid role, where you would work on-site 4 days a week, and remote on Fridays.

Key Responsibilities:

  • Manage and pay household bills, including utilities, maintenance services, and other recurring expenses.
  • Oversee household staff and service providers, ensuring high standards of service.
  • Plan and book all travel arrangements for the CEO, including flights, accommodations, ground transportation, and itineraries.
  • Organize and maintain the CEO’s files and folders, both physical and digital, ensuring easy accessibility and confidentiality.
  • Manage correspondence, including emails, letters, and other documents, and prioritize items requiring the CEO’s attention.
  • Act as the primary point of contact between the CEO and internal/external stakeholders, including clients, partners, and employees.
  • Schedule and coordinate meetings, calls, and appointments, ensuring timely communication and follow-ups.
  • Perform general administrative tasks such as answering phones, handling mail, and maintaining calendars.
  • Conduct research and compile information as needed to support the CEO’s decision-making process.
  • Assist with special projects and events as assigned by the CEO.

Qualifications:

  • 5+ years prior experience as a Personal Assistant in a similar role.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
  • Discretion and confidentiality in handling sensitive information.
  • Ability to multitask and prioritize workload in a fast-paced environment.
  • Strong problem-solving skills and attention to detail.
  • Flexibility to adapt to the CEO’s changing needs and schedule.