Our client, a commercial real estate firm on Long Island is seeking a Property Administrator. The ideal candidate is a highly organized individual who will play a vital role in assisting with company financial records. They expect significant growth expected over the next 1-2 years leading to opportunities for promotion within the group.
Responsibilities
- Daily entry of vendor invoices into software system
- Prepare and code invoices
- Prepare monthly billbacks
- Create spreadsheets via Excel
- Update tenant/vendor information to computer systems
- Provide data entry support across departments on an ad-hoc basis
- Promote and foster positive relationships with tenants and clients and track service calls as required
- Assist executives with preparing letters, memo and correspondence by taking notes and creating documents in Word
- Track and file contracts and insurance certificates; maintain follow-up system for expirations
- Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
- Assist with assembling monthly and quarterly management reports
Qualifications
- Bachelor’s degree in Accounting or 3 – 5 years of related experience
- Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
- Strong written, verbal and collaboration skills
- High attention to detail
