Property Administrator

Plainview, NY (On-site)
Full Time

Our client, a commercial real estate firm on Long Island is seeking a Property Administrator. The ideal candidate is a highly organized individual who will play a vital role in assisting with company financial records. They expect significant growth expected over the next 1-2 years leading to opportunities for promotion within the group.


  • Daily entry of vendor invoices into software system
  • Prepare and code invoices
  • Prepare monthly billbacks
  • Create spreadsheets via Excel
  • Update tenant/vendor information to computer systems
  • Provide data entry support across departments on an ad-hoc basis
  • Promote and foster positive relationships with tenants and clients and track service calls as required
  • Assist executives with preparing letters, memo and correspondence by taking notes and creating documents in Word
  • Track and file contracts and insurance certificates; maintain follow-up system for expirations
  • Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
  • Assist with assembling monthly and quarterly management reports


  • Bachelor’s degree in Accounting or 3 – 5 years of related experience
  • Fluency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
  • Strong written, verbal and collaboration skills
  • High attention to detail